PRIVACY NOTICE IN RESPECT OF SPORTS BASED GAME SHOW
PRIVACY NOTICE
FOR PROGRAMME APPLICANTS
1. Introduction
2. Who we are and how to contact us
3. What information we use and what we do with it
4. The legal bases we rely on
5. Who we share your information with
6. International transfers
7. How long we keep your information
8. How to access your information and other rights
1. Introduction
Mad Monk Ltd is committed to protecting your personal information. If you’re thinking of applying to participate in one of our programmes, this privacy notice explains what we do with your personal information.
We may make changes to this privacy notice from time to time, so please check back periodically.
2. Who we are and how to contact us
Mad Monk Ltd is the data controller responsible for your information. We’re an English company (with company number 05750931) and our registered office address is Mad Monk TV Ltd, Churchill House, 120 Bunns lane, London, NW7 2AS
If you have any questions about this notice or want to exercise your rights, please email us at [email protected]
You can also write to us at our registered office address, marked for the attention of our privacy officer.
3. What information we use and what we do with it
We ask you for, and use, your personal information when you apply to participate in one of our programmes (and if we go on to select you as a participant or contributor). We use that information in a number of different ways. The table below sets out what we do with your information.
We might not always ask you for all of the information listed in the table, as some types of information may not be relevant to the particular programme you’ve applied for.
Some important don’ts at any stage
Please don’t give us:
. Any information about anyone else other than yourself (for example, to nominate them as an applicant) unless you’ve asked for, and obtained, their permission to do so.
. Any sensitive personal data you do not wish us to obtain.
STAGE 1: APPLYING TO PARTICIPATE (Including telephone casting)
FOR PROGRAMME APPLICANTS
1. Introduction
2. Who we are and how to contact us
3. What information we use and what we do with it
4. The legal bases we rely on
5. Who we share your information with
6. International transfers
7. How long we keep your information
8. How to access your information and other rights
1. Introduction
Mad Monk Ltd is committed to protecting your personal information. If you’re thinking of applying to participate in one of our programmes, this privacy notice explains what we do with your personal information.
We may make changes to this privacy notice from time to time, so please check back periodically.
2. Who we are and how to contact us
Mad Monk Ltd is the data controller responsible for your information. We’re an English company (with company number 05750931) and our registered office address is Mad Monk TV Ltd, Churchill House, 120 Bunns lane, London, NW7 2AS
If you have any questions about this notice or want to exercise your rights, please email us at [email protected]
You can also write to us at our registered office address, marked for the attention of our privacy officer.
3. What information we use and what we do with it
We ask you for, and use, your personal information when you apply to participate in one of our programmes (and if we go on to select you as a participant or contributor). We use that information in a number of different ways. The table below sets out what we do with your information.
We might not always ask you for all of the information listed in the table, as some types of information may not be relevant to the particular programme you’ve applied for.
Some important don’ts at any stage
Please don’t give us:
. Any information about anyone else other than yourself (for example, to nominate them as an applicant) unless you’ve asked for, and obtained, their permission to do so.
. Any sensitive personal data you do not wish us to obtain.
STAGE 1: APPLYING TO PARTICIPATE (Including telephone casting)
4. The legal bases we rely on · Contractual necessity
We need to collect and use your personal information because you’ve asked us to consider your application to participate in the programme. If your application is successful and we select you to progress to the next stage of the casting process, we’ll enter into a contractual agreement with you for your participation in the programme. That contract is called a ‘contributor agreement’. Once we’ve entered in to the contributor agreement with you, we’ll also need to use information about you to perform that contract.
So, we need use your information to take pre‐contractual steps at your request (i.e. when you ask us to consider your application), and then – if we enter into a contributor agreement with you – to perform that contract.
· Consent
Where we use your (non‐sensitive) information to let you know about new programmes and programme‐related events and products, we only do this because you’ve asked us to (i.e. with your consent). Again, you can change your mind at any time by contacting us.
· Explicit Consent
We may collect information about you during the application process that is sensitive personal information. Sensitive personal information is any information about your racial or ethnic origin, criminal convictions, political or philosophical opinions, trade union membership, sex life or sexual orientation, religious or philosophical beliefs, genetic or biometric data. We will only ask for sensitive personal information that we require to process your application and/or appearance in the programme, or that is legally required. Before using your sensitive personal information, we will ask you for your permission (i.e. your explicit consent). You decide whether you want to give us permission to use that sensitive personal information. You can also withdraw that permission at any time by contacting us. Please note that if you don’t give us permission to use your sensitive personal information, your application might fail or you might not be able to continue to participate in the programme.
5. Who we share your information with
We share personal information about participants with certain other companies in relation to our programmes.
Companies we’ll share your information with include those within the Sony Music Group . We may share your information with the broadcaster of the programme, the Paramount UK Partnership t/a Comedy Central, and with Viacom International Media Networks U.K. Limited, and with the affiliates of either of these two entities so they can assess and confirm/deny your application to be in the content, to confirm and prove its rights in the content, and to commercially distribute and exploit the content worldwide as necessary in all media and all forms. Your information may also be shared with our insurers, the programme’s insurers, regulatory authorities including OFCOM, and as required by law. To help us verify information you have provided, we may also share your information with global news database services, law enforcement and government agencies, and medical professionals.
We also have a number of trusted suppliers who work on our behalf. They have to process your information in line with our instructions. One such supplier is Advision Ltd which provides us with a casting and contestant database management service.
Either way, whenever we share your information, we’ll make sure that the company we share it with keeps your information as securely as we do.
6. International transfers
Sometimes the companies and suppliers we need to share personal information with are located outside the European Economic Area (EEA). The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway.
Where we do this, we will put in place appropriate contracts to ensure that any transfer of your personal data is lawful and that your information is appropriately protected. If you’d like more information about this, please let us know by contacting our privacy officer.
Please also note that any programme in which you might appear is likely to be distributed internationally.
7. How long we keep your information
We don’t keep your personal information for longer than is necessary, bearing in mind the purpose for which we collected that information, and any applicable legal or regulatory requirements.
In most cases, if your application is unsuccessful, we’ll delete your personal information (including your sensitive personal information) within 6 months from when your application is discontinued. If you’re unsuccessful but have asked us to keep you informed about new programmes, we’ll keep your application form (including any sensitive personal information disclosed in the application form) on file for a further 3 years – though you can change your mind at any time.
If you’re successful, we’ll delete your personal information (including any sensitive personal information, which we will only collect where required) within 7 years from the end of production of the programme, except for (i) copies of your passport which we will delete 2 years from the end of production of the programme and (ii) any contractual documentation with you (such as your release form) which we’ll keep for the duration of copyright in the programme in order to distribute and exploit it.
8. How to access your information and other rights
You have a number of rights in relation to the information we hold about you.
· · Your right of access
If you ask us, we’ll confirm whether we’re processing your personal information and, subject to any applicable exemptions, provide you with a copy of that personal information (along with certain other details) within the timescales or extended timescales provided for by the law for complex requests, or where applicable, provide you with an explanation as to why we will not be complying with your request. If you require additional copies, we may need to charge a reasonable fee.
· · Your right to rectification
If the personal information we hold about you is inaccurate or incomplete, you’re entitled to have it rectified. If you are entitled to rectification and if we’ve shared your personal information with others, we’ll let them know about the rectification where possible and where this would not involve disproportionate effort. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
· · Your right to erasure
You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or if you withdraw your consent (where applicable because that was the legal basis on which we were processing your personal information). If you are entitled to erasure and if we’ve shared your personal information with others, we’ll take reasonable steps to inform those others where possible and where this would not involve disproportionate effort. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
· · Your right to restrict processing
You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or you object to us. If you are entitled to restriction and if we’ve shared your personal information with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
· · Your right to data portability
You have the right, in certain circumstances, to obtain personal information you’ve provided us with (in a structured, commonly used and machine‐readable format) and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.
· · Your right to object
You can ask us to stop processing your personal information, and we will do so, if we are:
o relying on our own or someone else’s legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or
o processing your personal information for direct marketing.
· · Your rights in relation to automated decision‐making and profiling
You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
· · Your right to withdraw consent
If we rely on your consent (or explicit consent) as our legal basis for processing your personal
information, you have the right to withdraw that consent at any time.
· · Your right to lodge a complaint with the supervisory authority
If you have a concern about any aspect of our information management practices, including the way we’ve handled your personal information, you can report it to the Information Commissioner’s Office (ICO) in the UK. You can find details about how to do this on the ICO website at https://ico.org.uk/concerns/ or by calling their office on 0303 123 1113.
If you want to exercise any of these rights, please contact us (our contact details are at the top of this notice)
